Every student is allocated a College Adviser, who is a Fellow of the College. The GTC Fellows particularly value the opportunity to get to know the students well and to support them through their time in Oxford, and the College Adviser provides a focal point for an individual student’s relationship with the College.
The Adviser is quite separate from the Supervisor who will be appointed by the student’s Department. The College Adviser is not in any way intended to replace the University Supervisor, or to act in his or her stead, and should not be expected to give detailed academic guidance and direction. However, the College Adviser can help with a range of non-academic as well as academic matters.
Advisers should contact their advisees shortly after the beginning of the academic year to arrange a meeting. After that, Advisers should meet their advisees at least once per term. These meetings may be informal, at College Dinners, or some other occasion, but it is very important that they do take place. The opportunity for more formal or private meetings, however, must be offered.
Your College Adviser…
· keeps an eye on your academic progress, and gets to know you personally. In order to facilitate this, the College provides one free lunch, or dinner, per student per term at the invitation of the College Adviser.
· will be happy to advise you on pastoral or personal matters. Your College Adviser is one of many people who can assist in this area. In addition to their own advice, they can also suggest others who may be particularly appropriate for you to contact. You can help by keeping your Adviser informed.
· attends annual Principal’s Collections, at which the Principal and the College Adviser meet with you to discuss your progress. You are expected to attend.
· attends, when possible, College events at which you may be giving a talk or presentation. You can help by making sure they know well in advance.
· writes a brief general report on your progress once a term which complements the report written by your Departmental Supervisor. You have the right to see those reports. Your Adviser may also discuss the Supervisor’s report with you.
· if necessary, will help you in your relationship with the University Supervisor, Clinical School, Business School, or other relevant Department if problems arise. In the event of such problems the Senior Tutor will also assist, and should also be informed at an early stage.
· assists you with issues such as funding, accommodation, etc, principally by directing you to the appropriate person. The College Adviser is allocated by the Senior Tutor, and will inform the Senior Tutor if you are having difficulty with your academic progress.
Responsibilities of College Advisees (students)
· respond to invitations from your Adviser to meet. If the proposed time is not suitable you should contact your Adviser to arrange an alternative time to meet. It is important that meetings do take place.
· not hesitate to contact your College Adviser outside regular meetings.
· feel free to consult the Senior Tutor in addition, and especially if you wish to discuss your relationship with your Adviser.
· be aware that the College Adviser is not expected to perform the academic role of the University Supervisor. However, all Green Templeton Fellows are active in academic work, so they are interested in your work and may be able to offer academic advice (especially on procedures).
· feel free to seek advice on academic-related matters such as career plans, application for research funding, conferences and seminar attendance.
· most importantly, consult your College Adviser if you experience any difficulty with your University Supervisor.
· Some students prove difficult to contact, either because of inclination or because they are away on electives, field trips, etc. Face to face contact is always best, but please keep in touch by e-mail if there is no other way. Please make sure your College Adviser has your e-mail address.