Online Meal Booking System: A Booking Guide
Welcome to the GTC online meals booking system. This new system will enable you to book in directly for College lunches and dinners over the internet. The previous web form has been removed from the College website. A printable PDF version of this guide is available here.
To use this system you need a University email account (SSO) and an account on the College Battels system. If you do not possess both of these you will need to contact email@example.com to have them book you a place at dinner. Please specify full details of guests, dietary requirements and wine in your email. If you are a College member, and are having an issue booking online please contact the College Finance Department (firstname.lastname@example.org) with your University card number and SSO username.
You can view the charges on your account for meals booked online or taken on your card at lunch, by selecting the Purchases and Payments button at the top of the screen once logged in. Select the EPOS radio button, and pick a date range, then click Go.
Dinners booked online will be charged directly to your Battels account and this system will also allow you to book places for your guests, along with any dietary requirements. Please note, as space in the Dining Room is limited, you should only book guest places for confirmed, named guests. Any unwanted guest spaces should be cancelled at least 2 weeks before a dinner, when places are released to the pool for other College Members. At this point any spaces not booked for named guests will be deleted from the EPOS system without notification.
College Dinners take place on Wednesday and Thursday evenings. Wednesday dinners run from Weeks 1-8 each term and Thursday dinners run throughout the year, except for short breaks during summer and at Christmas. Dinners are 7.30 for 8pm, dress code is smart.
Lunches run for most of the year, from 12.15 to 1.45pm weekdays. These can be booked in the same way as dinners. This is purely to book you a place, you do not pay online.
You will be able to book dinners or lunches up to six weeks in advance and book the appropriate number of guests for that dinner, which will be indicated within the booking area. Please note that at Governing Body nights (Thursday’s weeks 2 & 8) only one guest is permitted.
There is a cut-off time for dinner bookings: 10.30am one week before the dinner is held. Cancellations after this time will incur the loss of free meals (including guest places) or a charge to battels as appropriate. The cut-off point for lunch bookings is 11am on the day of the lunch.
If you have received a direct invitation to a dinner at GTC please do not use this form but RSVP as requested on your invitation.
If you have any problems, please contact email@example.com with your name, username, and any error messages and we will try and resolve these as quickly as possible.