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Green Templeton College | Oxford

Information for New Students

View the Student Induction PowerPoint presentation.

If you are a new student to Green Templeton College, or unfamiliar with how to get an email account, access the computer room, or get your personal computer connected to the College network, then please read the details below. More detailed information on most of the topics can be found through the menu on the left-hand side of this page.

Jump to:
Email accounts
Setting up your personal computer on the College network
Configuring an email client on your personal computer
Access to the College computer room
OUCS
Further useful details

Email accounts

Your Oxford Username (or Single Sign-On, or SSO) will be set up automatically once you have a university card. You will receive a letter through the post either to your home, to the College or to your department providing you with a userID and an activation code for this account. It is essential that you activate this account. The activation code is valid for 30 days. To activate your account you need this code and your university card, and need to go to https://webauth.ox.ac.uk/activate.

If the 30 day activation code expires, you can ask Oxford University Computing Services (OUCS) to un-expire it for you using the helpdesk facility at www.oucs.ox.ac.uk/help/request.xml.

In all cases this Oxford username provides access to your personal webspace, Weblearn and the linux cluster, as well as the Student Self Service area.

Medics will have a primary affiliation with Green Templeton College. This means that they will have two email accounts setup by default - one accessible by the Oxford username on the central university Nexus email and one provided by the medical school. The Nexus account will receive mail sent to This e-mail address is being protected from spambots. You need JavaScript enabled to view it , and the medical school account will receive mail sent to This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Account details for the medical school will be provided by the medical school.

Members of most other departments will have a primary affiliation with their department. In most cases, you will only have one email account held centrally on the Nexus email system. This one account will receive mail sent to both
This e-mail address is being protected from spambots. You need JavaScript enabled to view it   and This e-mail address is being protected from spambots. You need JavaScript enabled to view it
where department is replaced by the actual name of your department.

If your department hosts their own email system (as the Business School does), they will provide you with details for accessing your departmental email account. This single email account should be set up to receive email sent to both:
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If you do have two email accounts, it is very easy (and recommended) to have all mail routed to just one email account so you do not have to check in two places. Simply send an email request to This e-mail address is being protected from spambots. You need JavaScript enabled to view it to route all mail sent to your Green Templeton email address to your departmental address. Provide both email addresses, and both userIDs (do not send passwords!) and your university card number.

It is essential that once your email is set up, you test your Green Templeton College email address to ensure you are receiving mail to it. Send yourself a test email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it and ensure you receive it. Your Battels bills and most College information will be distributed to your Green Templeton College email address, so it must be active and regularly checked.

To gain access to OUCS remote access services, TSM backup services and software downloads, you simply need to go to https://register.oucs.ox.ac.uk and provide your university card details. Your Oxford SSO account grants you access into a wide range of libraries and online research resouces. The registration pages will also provide links to the VPN client, and for setting up a remote access account. This allows access to the university network when not directly connected to it eg. when abroad, and also forms the basis for wireless provision at Green Templeton. Details of the VPN system can be found at www.oucs.ox.ac.uk/network/vpn.

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Setting up your personal computer on the College network

There is fast Ethernet network access from all GTC accommodation, the library and the computer room. All computers must be checked before they will be granted access to the GTC network. Please contact the IT Department and arrange a time for this to be done. There will be a number of induction sessions aimed for times shortly after your arrival. Details will be posted in College and in your welcome packs.

It is an essential condition of being connected to the College network that you have up-to-date antivirus software and the latest windows security patches, and that you run regular virus checks. If you need antivirus software, Sophos Antivirus is provided free to all students, and this can be installed immediately on connection to the network. Get instructions for installing Sophos.

If connecting to the internet from College accommodation, it is strongly recommended that you use this auto-updating anti-virus software. Virus infected machines will be blocked from network access by OUCS, and have to be checked by the IT Manager before access can resume. Please try to keep your machines virus free.

Windows Updates must also be run immediately on first connection to the College network (open Internet Explorer, click the 'Tools' menu, and select 'Windows Update' and follow the prompts). Having up-to-date security patches is at least as important as updated antivirus software. Apple Mac users are also recommended to run regular software updates. This is done in 'System Preferences' by using the 'Software Update' feature for Mac OSX.

You will need a network cable to connect to the College network. Note. These are different to the cables used by a modem that plug into a phone socket. These are available to buy from the IT Department for a few pounds.

Windows users are strongly recommended to read and implement the College's network security advice. The university network is very fast and fairly open, so viruses or malware in circulation will quickly reach your machine. Some initial time spent on securing your machine may save many hours of recovery work later.

If you have trouble with any of the above procedures, you are welcome to book a time in with the IT Department to help gain access to the College network. See also Connecting Personal Computers.

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Configuring an email client on your personal computer

Configuration details for a range of email clients including Outlook and Thunderbird can be found at www.oucs.ox.ac.uk/nexus/clients.xml.

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Access to the College computer room

The College has a computer room with a number of networked PCs, a double sided and single sided printer, a scanner, DVD writers and a number of CD writers as well as providing Internet access, Office applications and a range of other software. This room is accessible 24 hours a day. You should receive login details for the computer room in your welcome pack. Otherwise please contact the IT Department who will set up an account for you. Note: This account is completely different to any other accounts, and is used exclusively for access to the Green Templeton College computers.

The code for the door is available from the lodge, as is your College barrier key which are both required for access. Printing is free, but you must provide your own paper. The lodge have paper for sale, and can also sell floppy disks and recordable CDs when available.

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Other information

It is important that you are aware of the Green Templeton College IT policies governing key aspects of IT usage for the College network and facilities. See GTC IT policies.

Help in College is provided by the IT Department. This is made up of the IT Manager, Dominic Bown, and the IT Officer Andrew Roberts who can be contacted in person (ground floor of the Lankester building), by email ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) or phone (01865 284796) during office hours. Out of office hours they are assisted by the Computer Scholars ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) who can help you with all your personal computer issues. The Scholars are appointed annually and interviews for the post will commence early in Michaelmas Term.

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OUCS

Oxford University Computing Services
13 Banbury Road
Oxford
OX2 6NN
Tel : 01865 (2)73200      
Email : This e-mail address is being protected from spambots. You need JavaScript enabled to view it

OUCS is the university computer service and can be found at 13 Banbury Road, which is handily located near the college and provides you with your e-mail address and web space. They also provide a computing shop, run a range of computing courses, printing up to A0 and provide help with any computing issues.

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Further useful details

http://www.oucs.ox.ac.uk/start/
http://welcometoit.ox.ac.uk/
http://www.oucs.ox.ac.uk