Part-Time Evening Catering Supervisor

University Grade 4 (£15,253 p.a. – £17,237 p.a.) inclusive of Oxford University Weighting Allowance
Part-time, 20 hours per week, weekday evenings
One-Year Fixed-Term Contract
Closing date: Monday 28 April 2025 at 12:00.

Main purpose of job

The P/T Evening Catering Supervisor will assist the Food and Beverage Manager (F&BM) in the supervision of staff and ensuring the efficient running of the dining room and college events involving catering to both internal and external groups across our evening catering services. They will report to the F&BM and take responsibility in their absence as required. They will supervise the serving staff in their work day to day. The P/T Evening Catering Supervisor will work as part of a team to ensure that the College provides a consistently excellent standard of catering and hospitality service.

Key responsibilities

• Work collaboratively together with the kitchen, events and catering staff to provide an excellent service to all clients and members of the college.
• Take responsibility for not only your own health and safety training but also the training of front of house team including but not limited to; health and safety, food safety, training and the related paperwork.
• Organize and supervise staff engaged in food and beverage service, taking sole charge of formal dinners, internal and external events as and when required.
• Liaise with relevant departments over bookings, timings, diets plans, and all other details of events involving catering to ensure a smooth delivery
• Recognise the importance of managing and dealing with complex allergens and dietary requirements
• Customer focused approach to all times, including responding and dealing with any queries or complaints.
• Supervise laying and clearing of the college dining and function rooms plus marquees for larger functions (this may include moving heavy items such as furniture, wine etc).
• Responsibility for stock management of the college wine cellar and bar. This includes ensuring the wine cellar spreadsheets are kept up to date and all stock movement is accounted for.
• Supervise cleaning, stock control and maintenance of all equipment in order to maintain a clean hygienic environment to serve food in the servery, pantry, dining room and all other areas where food and drink are kept or stored.
• Effective planning and use of all resources to meet customer requirements including assisting the F&BM with rostering when required.
• Deal professionally with customers, internal and external clients
• The position will require the post holder to work outside normal office hours in order to supervise events involving catering.
• Carry out other tasks as reasonably requested by the F&BM and/or Head of Catering to include projects and catering operations, occasionally working across departments for supporting other teams within reason.
• Assist in implementing and operating any systems & software used by the Catering Department – which includes epos, new events system, finance, Mercury, PerfectTableplan etc.

The above is not considered to be an exhaustive list of duties. You will be expected to perform different tasks as necessitated by your changing role within the College. 

Person Specification

The successful candidate will be able to demonstrate that they have or are:

Essential

• Knowledge of basic health and safety procedures
• NVQ 1 and/or 2 in Food Service (or qualified by your experience)
• Experience of supervising staff and managing dinners and events that involve catering
• Proven ability to accept responsibility and the self-motivation to see a project through to completion
• Sound administrative and organizational experience.
• Meticulously accurate worker with good attention to detail
• Excellent professional communication skills and ability to speak good English
• Previous experience of food service in a College or fine dining environment
• Ability to accept instruction
• Reliable, enthusiastic and self-motivated
• Ability to work independently and flexibly as a member of a small team
• Ability to work well under pressure and in sometimes stressful conditions
• An ability to make good use of own time during quieter periods
• Well presented with the ability to adhere to the dress code and behave in a manner that is appropriate for the College
• Fit enough to be able to spend most of your working hours on your feet
• IT literacy including Microsoft Office

Desirable

• Basic food hygiene certificate
• First aid trained
• Experience of Perfect Table Plan, Mercury, and Epos
• A background in hospitality or the events industry

Green Templeton welcomes applications from people from all sections of the community and are particularly encouraging those from diverse groups, such as LGBTQ+ and Black, Asian and Minority Ethnic candidates, who currently are under-represented in the college staff team.

Green Templeton recognises that the actions and choices of our community have a huge impact on the college’s environmental footprint, and are committed to embedding sustainable thinking throughout its operations.

Terms and Conditions of Employment

Reporting

Food & Beverage Manager

Hours

20 hours per week Monday – Friday evenings, usually 5-10pm, up to a maximum of 4 nights per week. Occasional weekend cover subject to discussion with line manager in advance.

Holiday

Pro-rata of 38 days per annum (including Bank Holidays and college closure days).  Some holiday must be taken during college closure periods in August and December.

Pension

The post is pensionable and the post holder eligible for membership of the Universities’ OSPS contributory pension scheme.

Duration of Contract

Required for one year whilst another team member is on maternity leave.

Other benefits

• Eligibility for Oxford Colleges Healthcare Scheme (paid by employee through salary deduction)
• Enhanced maternity pay
• Sick pay, related to length of service, rising to six months full pay and six months half pay after five years
• Interest-free travel to work loan
• Parking is currently available on a first-come first-served basis (this is not a contractual right for staff and it may be removed at any time)
• Free lunches are provided when the kitchens are open
• Use of college sports facilities including tennis, squash, punt and gym
• University Card giving free access to the Oxford Botanic Garden and Arboretum, libraries and other college gardens (by appointment)

Green Templeton College is an independent employer and does not automatically apply University of Oxford employment terms and conditions or policies.

Recruitment Timetable

Application closing date

Monday 28 April 2025 at 12:00.

Interview (in person)

In the interests of economy we will only contact those candidates who have been shortlisted for an interview and they will be informed by telephone or email. Interviews will take place on Thursday 15 May 2025.  Applicants are welcome to telephone or email to check the progress of their application.

How to apply

Please submit the following to hr@gtc.ox.ac.uk by Monday 28 April 2025 at 12:00:

• CV providing details of relevant achievements as well as your professional and educational history.
• Covering letter summarizing your interest in this post and providing evidence of your ability to match the criteria outlined in the Person Specification.
• Details of your latest salary, notice period and names and contact details of two referees. Green Templeton will assume that it is free to approach referees at any stage of the application process unless the applicant states otherwise.
• A Diversity Monitoring Form which will assist us with monitoring equal opportunities in recruitment. We can assure you that the information given is kept separately from the information used in recruitment decisions; that all information is strictly confidential, used purely for statistical purposes and to ensure that policies are being applied fairly.

Data Protection

All data supplied by applicants will be used only for the purposes of determining their suitability for the post, and will be held in accordance with the principles of the Data Protection Act 2018 and the College’s Data Protection Policy.