Student Ambassadors

These posts are only open to Green Templeton College students who are continuing their studies from 2024 to 2025

GTC Student Ambassadors will work closely with the College Office team to welcome and support new students virtually/in-person to Green Templeton College from the end of July until 19 October 2024 by assisting with our registration, induction and welcome events and activities, helping us to ensure they are inclusive and accessible to all.

Key Tasks

GTC Student Ambassadors will be expected to be available for specific registration/induction welcome events from the end of July until 19 October and will include the following key tasks:

  • Participate in inductions/tours (in person) and Q&As (virtual) for groups of students which will follow an agreed plan and format, designed by the College Office team.
  • Be friendly, approachable and helpful in answering students’ questions, signposting to more specialist information within the college, as required, both face to face, virtual and by email.
  • Liaise proactively with the GCR and Junior Deans to promote welcome events and opportunities that have been organised by student groups.
  • Work collaboratively with all Student Ambassadors to ensure that key tasks are delivered and that our incoming students are offered and have the opportunity to experience, a warm, welcoming and informative start to the new academic year at GTC
  • Support the College Office team to prepare and distribute welcome materials, including handouts, student name badges (etc.) during in person registration/fairs and welcome events
  • Organise in person tours of the College and local area
  • Be friendly and helpful in answering students’ questions, signposting to more specialist information within the college, as required, both face to face, virtual and by email
  • Assist in registration/induction/welcome events including being available to mix with incoming students as a first point of contact.
  • Identify any welfare issues or concerns, signposting students onto appropriate services and liaising with the Welfare Dean, College Office, Senior Tutor or Junior Deans, as appropriate.

Hours

An induction/welcome timetable is in the process of being scheduled which we envisage will be made up of mainly in-person events as outlined below, but may be subject to change. The schedule will be finalised at the Planning Meeting on Tuesday 27 August. The Student Ambassadors will preferably be physically in Oxford from Monday 16 September onwards and available to work up to a minimum of 20 hours initially across the following events.

Preliminary Meeting with College Office (online)

  • Wednesday 17 July 12:00 to 13:00

Pre-Induction Q&As for incoming students (online)*

  • Monday 29 July 14:00 to 15:00
  • Monday 19 August 14:00 to 15:00

*(only 2 Student Ambassadors only required at each session above)

Planning/Training Meeting with College Office (online)

  • Tuesday 27 August 12:00 to 13:00

Key dates/weeks for incoming students

  • -4 week: w/c Monday 9 September
  • -2 week: w/c Monday 23 September
  • -1 week: w/c Monday 30 September
  • 0 week: w/c Monday 7 October
  • week 1: w/c Monday 14 October

College Life Fair – Student Services and Facilities

  • Thursday 3 October 14:00 to 16:00
  • Thursday 10 October 10:00 to 12:00

College Tours (Following or before in-person inductions, exact times of tours TBC)

  • MBAs Tuesday 24 September 16:00 to 17:30
  • Early Arrivers Friday 27 September 15:30 to 17:00
  • MScs/DPhils Wednesday 9 October 14:00 to 15:30
  • MScs/DPhils Thursday 10 October 9:30 to 11:00

Saturday Morning – Local Oxford Tours

  • Saturday 28 September 10:00 to 12:00
  • Saturday 5 October 10:00 to 12:00
  • Saturday 12 October 10:00 to 12:00 

Weekend Registration   

  • Saturday 28 and Sunday 29 September TBC

Welcome events

  • Bar night – Friday 27 September Early Arrivers -18:00 to 20:00 TBC

Welcome Receptions

  • Wednesday 9 October 18:00 to 20:00 (pre-event preparation from 17:00)
  • Friday 11 October 18:00 to 20:00 (pre-event preparation from 17:00)

Matriculation

  • Saturday 19 October 9:00 to 13:00 TBC
  • Croquet and Fizz on the lawn PM TBC

Some weekend/evening work may be required. We expect a minimum of 20 hours work will be offered at the above events; Additional hours may also be available, paid flexibly, around the above dates to welcome and support students moving into their accommodation, the smooth-running of any additional welcome events and for other potential events which may be organised as part of the induction period. A rota and dates will be agreed at the meeting on Tuesday 27 August.

Person Specification 

Essential

  • Willingness to commit to the specific times outlined above, being punctual and reliable for all required hours
  • Ability to relate and communicate professionally with Staff, Fellows, and Students
  • An enthusiasm for, and general knowledge of, the college and its students
  • Ability to communicate the key messages of the college tour with clarity and enthusiasm
  • Ability to be approachable, friendly, and willing to ‘make the first move’ in talking with students to ensure that everyone feels welcome
  • An understanding of confidentiality when dealing with sensitive or personal issues that might arise
  • Experience of working as part of a team

 Desirable

  • Lived experience and/or interest or insight in supporting neurodivergent adults and/or adults with disabilities or long-term health conditions, and inclusive practice.

Training and Support

The initial meeting (see above) will outline our expectations for these roles·

The Academic Registrar, Deputy Academic Registrar, Admissions and Disability Support Officer and College Office Assistant are the key contacts in the College Office for this role.

Remuneration

Student Ambassadors will be paid £14.06 per hour.

How to apply

Applications are invited from students who are continuing their studies during the academic years, 2024/25 who are not expecting to be away on fieldwork, electives etc. and can commit to the period of time outlined above. To apply, please submit the following to academic.registrar@gtc.ox.ac.uk

  • A comprehensive curriculum vitae giving details of relevant achievements as well as your educational and professional qualifications
  • A covering letter that summarises your interest in this post, providing evidence of your ability to match the criteria outlined in the Person Specification
  • Contact details of two referees. One of the referees should be the current academic supervisor.

Recruitment Timetable

The closing date for applications is 9:00 Wednesday 26 June.

Interviews will take place flexibly, in person or via Teams, in w/c Monday 1 July.

In the interests of economy, we will only contact those candidates who have been shortlisted for interview and they will be informed by telephone or email.  If you do not hear from us within two weeks of the closing date please assume that you have not been shortlisted on this occasion.

Data Protection

All data supplied by applicants will be used only for the purposes of determining their suitability for the post, and will be held in accordance with the principles of the Data Protection Act 2018 and the University’s Data Protection Policy.