COVID-19 Isolation and Testing – students

Student COVID-19 Protocol

On this page you will find the protocol for seeking a test and reporting to college should you develop symptoms of COVID-19.

If you not symptomatic for COVID-19, but are self-isolating for 14 days because you have recently arrived in the UK and are fulfilling the UK Government’s quarantine requirements, please consult the ‘Self-Isolation Essentials’ document (see right) for information about managing your period of self-isolation in Oxford. You can also read the official guidance from the UK Government on travel-related self-isolation.

If you develop symptoms of COVID-19 during a period of travel-related self-isolation, or at any other time, please follow the protocols outlined below.

1 –  Self-isolate.
2 – Book a test.
3 – Report to college.
4 – Inform others in your household.

Symptoms of COVID-19 include:

  • a high temperature
  • a new, continuous cough
  • a loss or change to your sense of smell or taste

If you develop one or more of these symptoms, you, and all other members of your household must self-isolate together in accordance with NHS guidance.

Protocol for students living in Green Templeton accommodation

If you develop symptoms of COVID-19, you should follow the steps below. Immediately:

    1. Begin a period of self-isolation.
    2. Book a test through the university’s Early Alert Service(EAS). This service will assess whether a test is required.
    3. Report to college. There are two parts to this step:
      • a) Forward a copy of the email confirmation you receive from the EAS to easresults@gtc.ox.ac.uk. If you are not able to book a test with the EAS, or have been tested elsewhere (e.g. clinical medical students), complete part b (below):
      • b) Monday to Friday, 9:00 to 17:000, complete this formto report more details about your situation to a college officer. Outside of office hours (i.e. at the weekend or on evenings), phone the Lodge on +44 01865 274 770 before submitting the form so that a member of college staff is informed about your circumstances.
    4. Inform other members of your household that you will now need to self-isolate. College will notify the other members of your household to advise them to self-isolate, but you should also inform them if you can via the household WhatsApp group.
      You and other members of your household will need to self-isolate until the test result is confirmed and further guidance is issued. At the point of your test, the EAS may advise that is is not necessary for other members of your household to self-isolate if you do not have the main symptoms of COVID-19. See ‘what happens next’ below. If you have not received this advice from the EAS, everyone should self-isolate.
    5. Important: please ensure we have a reliable phone number and email address for you on your student record

Protocol for students who are not living in Green Templeton accommodation

If you develop symptoms of COVID-19, you should follow the steps below. Immediately:

    1. Begin a period of self-isolation.
    2. Book a test through the university’s Early Alert Service(EAS) or via the NHS. Both services will assess whether a test is required.
    3. Report to college. There are two parts to this step:
      • a) Forward a copy of the email confirmation you receive from the EAS to easresults@gtc.ox.ac.uk. If you are not able to book a test with the EAS, or have been tested elsewhere (e.g. clinical medical students), complete part b (below):
      • b) Complete this form to report more details about your situation to a college officer. If you are living in shared university or other student accommodation, you should also inform your accommodation provider. If you are not able to book a test with the EAS, move to the next step.
    4. Inform other members of your household that you will now need to self-isolate.
      You and other members of your household will need to self-isolate until the test result is confirmed. At the point of your test, the EAS may advise that is is not necessary for other members of your household to self-isolate if you do not have the main symptoms of COVID-19. See ‘what happens next’ below. If you have not received this advice from the EAS, everyone should self-isolate.
    5. Important: please ensure we have a reliable phone number and email address for you on your student record.

If you’re told you’ve been in contact with someone testing positive for COVID-19

  1. Self-isolate for 14 days from the day you were last in contact with the person – it can take up to 14 days for symptoms to appear.
  2. Report to college via this form. If you are living in Green Templeton College accommodation, call the Lodge if you receive this information out of office hours +44 01865 274 770.
  3. If you do not have symptoms of COVID-19, others in your household do not need to self-isolate unless the person reported to have tested positive for COVID-19 is also in your household. It would still be good practice to let your household know that you are required to self-isolate.
  4. If you develop symptoms of COVID-19, follow the protocol above.
  5. Important: please ensure we have a reliable phone number and email address for you on your student record.

If you are living outside of Oxford

  1. Begin a period of self-isolation.
  2. Book a test, where available, via local services.
  3. Please report to college via this form so we can provide some at-a-distance general support. We will not be able to advise about testing or medical services outside of the UK.
  4. Inform other members of your household that you will now need to self-isolate.

What happens next?

The EAS will offer a test if you do not have the main symptoms of COVID-19 but have other symptoms which may be similar to or confused with those of COVID-19. If your symptoms are assessed by the EAS to fall outside of the main COVID-19 symptoms then other members of your household will not need to self-isolate unless you subsequently test positive.

Once you have reported to college, if you are living in Green Templeton College accommodation then a member of staff will make contact as soon as possible with your household to advise everyone on the need to self-isolate.

All students living in Oxford who report having symptoms and/or booking a test with the EAS will be assigned to a college welfare liaison. This is a member of staff who will check in with you during your period of isolation to provide some general support and guidance. This person will be assigned as soon as possible during normal office hours, i.e. Monday to Friday, 9.00 to 17.00. If you are not living in Oxford, we will also assign a college welfare liaison to provide some general support, however we will not be able advise on local testing or medical care outside of Oxford.

For general welfare advice and support in the meantime, you can contact one of the college’s Junior Deans: +44 (0)7868 185963.

For medical advice in the UK, you can call the NHS service by dialling 111 or via https://111.nhs.uk/.

If you have urgent questions in the evening or at the weekend, please call the Lodge on +44 01865 274 770 who will be able to triage your query.

In the event of students receiving a positive test result, the college will also be notified by the EAS. In this situation, a member of staff from the college will call you. If you are living in Green Templeton accommodation then the college will also make contact as soon as possible upon receiving the notification with your household.

More detailed guidance about self-isolation is available in the Self-Isolation Essentials handbook.

Launch of the COVID-19 NHS app
The NHS COVID-19 app is now available to download free on smartphones from the Google and Apple app stores.  We encourage staff and students to use the NHS app as part of our measures designed to help keep our community safe and well.

You will find QR codes placed around college.

The NHS app directs users to the NHS COVID-19 testing service if they are experiencing symptoms but staff and students should always, where possible, use the University’s Testing for COVID-19 – Early Alert Service. It is designed specifically for a University environment and to ease the pressure on the local NHS testing service.