Main Site Access and Protocols

*Updated 12 April 2021*

From Monday 12 April, there will be further easing of restrictions under the government’s four-step coronavirus roadmap offering a route back to a more normal life.

This means that while certain coronavirus restrictions remain in place across the country, some businesses and activities are able to re-open.

In line with the current government roadmap, the college will begin to re-open more facilities from Monday 12 April and marquees have been installed to support our community gatherings safely inside. We want our college members to enjoy these facilities safely so please ensure you follow all the relevant guidelines and protocols.

Rule of six and college grounds

The rule of six allows six people from up to six different households to meet outside. As college is a working environment, the rule of two households meeting will not apply on college grounds. Please stick to one household group or six people from different households.

The college main site garden is now open for college members and their visitors. All visitors must sign in on arrival at college using the NHS Test and Trace app and scanning the QR code located at the entrance to college, or signing in at The Lodge. Students will be studying in their rooms on the main site, so please respect them by keeping noise levels to a minimum.


The college has erected two open-sided marquees, one on the main lawn and one on Lankester Quad next to the Stables Bar. Small groups can use these marquees to meet and eat lunch/dinner that has been collected from the Dining Room. The marquees are for the community to use in groups of six people or one household. Please observe all notices and use the cleaning materials to sanitise any areas you have used.

How to book marquee space

The main marquee will be reserved for dining space at the following times:

  • Lunch (from Monday 12 April), Monday to Friday, 12:00-14:00
  • Dinner (from Tuesday 20 April), Tuesday and Thursday, 18:30-20:00
  • Bar evenings (from Friday 30 April), Friday and Saturday, 19:00-21:00

When the main marquee is not reserved or being used for GCR events, you are welcome to use it as a meeting place for groups of six people or one household until 21:00. A sign outside the marquee will advise when it is available. Further information on booking the main marquee is available here. The smaller marquee is not a bookable space and can be used on an ad-hoc basis.

Everyone using the marquees should adhere to two-metre social distancing restrictions and be mindful that other students are studying and taking exams nearby, so please keep noise to a minimum.

Facilities (study and social spaces)

The Library is open

  • Face coverings must be worn at all times in the Library, Lecture Theatre and IT Suite, including when sitting at a desk, unless you have an exemption.
  • Households should not mix at any time in the Walton Building. This includes in the corridors and foyer areas.

Study spaces are available in the Library from Monday to Friday from 09:00 to 21:30. This will rely on the diligent booking of desk spaces and the collection of an access fob from the Lodge. Click and Collect will be available for books in the Library as well as Scan and Deliver of chapters/sections of books in the Library (within copyright restrictions). Requests for additions to the collections are still welcome and new books could be ordered and sent directly to students (within the UK). The Library team will continue to be available to provide literature search assistance and answer enquiries.

A few Library reminders:

  • Please observe the one-way system in place around the Walton Building. Although it may add extra steps to your journey, it is in place for everyone’s safety.
  • Please remember to book a study space before visiting. If your plans change, please cancel your booking so that the space becomes available to another student.
  • Please leave at the end of your booked session and take all of your belongings with you. This enables library and cleaning staff to safely access the rooms and collections.
  • Please don’t take calls (telephone, Skype, FaceTime etc.) in the Library reading rooms, corridors, staircases or foyer areas. All of the Library reading rooms are for silent study only.

The Lecture Theatre study spaces will be available to book from Monday 19 April. Please book a space in advance of your visit.

From Monday 26 April, the Library and Lecture Theatre will be open overnight. Please book a space in advance of your visit. The booking system relies on everyone leaving on time at the end of their booked session so that study spaces are vacant for the students who are booked in next. Please make sure that you comply with this and take all of your belongings with you. The only exception is if you book consecutive daytime and evening spaces – you can stay at your desk without leaving in between sessions.

The Skype Room and IT Suite will also be available overnight from Monday 26 April. Again, please book a space in advance.

The Rotunda

The Rotunda (music room) is now open for two users maximum at a time. Please ensure you read the safety information and book a time slot here. All users must maintain two-metre social distancing and wipe down equipment before and after use.

Sports facilities

The gym

The college gym is now open. Please ensure you read the safety protocols and book a time slot here. Only five users permitted in the gym at any one time and two-metre social distancing must be adhered to at all times. Please wipe down and clean all equipment before and after use. Please keep the windows open at all times.

Tennis courts

The tennis courts are now open. College members may bring non-college members in to use the tennis court facilities but please remember to sign your visitors into college on arrival. Please follow all safety information and book a court here.

Squash court

The squash court is now open. Please read the safety information and book a time slot here.


The boathouse at Longbridges is now open for rowing. Contact, Captain of the Green Templeton College Boat Club, if you would like further information on joining. All members must follow the safety guidelines and rules for returning to the river.


The college punt is now available to book. The cost is £30 for two hours. Six people maximum are allowed in a punt and larger groups should not gather on the riverside under the current coronavirus restrictions. Book the college punt here. More information on Cherwell Boathouse punting.

University sports

All Green Templeton students are entitled to use the university’s Iffley Road swimming pool, running track and gym free of charge. The college pays an annual subscription to cover these costs for students. Fitness classes and racquet spots are pay-as-you-go for all members. Pre-book using the Oxford University Sports App. If you aren’t currently a member of Iffley Road, you can sign up via the Sports App and email to link your free college membership to your account. College and university staff can join at a discounted rate.

Entrances/exits to college

  • All staff must now sign in and out of college, please either sign in at the Lodge or download the sign in app, as circulated by the Lodge Manager.
  • The Doll Building Gate is now open for students living in the Doll Building or for anyone needing access to the bike park at the rear of the Doll Building.
  • The Observatory Street gate is available for Lord Napier House residents and Observatory Street residents. Anyone using the gym will need to collect a fob from the Lodge, so access is via the main entrance.
  • All other students/staff should use the main college entrance or the car park pedestrian/car gates next to the Rotunda.

The Lodge

The Lodge continues to be open 24 hours a day, seven days a week. Only one person may enter the Lodge at any one time. Please wait outside if the Lodge is occupied and maintain 2m distance from others and consider the staff and others at all times. There is hand sanitiser at the Lodge entrance, please use this every time you come onto the college main site.

Please wear a face covering (unless you have an exemption) when inside the Lodge building. Green Templeton College face coverings are available to purchase at the Lodge. The Lodge counter is screened off so you can communicate with the Lodge porter safely. Pigeon holes are not directly accessible to students or Fellows; the Lodge porter can check your pidge for you.

Please restrict the number of times you come to the Lodge to collect parcels/post by only coming when necessary and by calling the Lodge on 01865 274770 or emailing for queries that don’t require you visiting in person.

Contacting staff

If you need to speak to someone in person, please email or telephone that staff member to arrange a time. The meeting will take place virtually or in one of our larger meeting rooms. Some staff will continue to work from home. Please do not turn up to staff offices without an appointment.

Academic Office

The team will be available as normal with staff working remotely as far as possible.


Our cleaners will continue to work focusing on priority areas in a COVID-secure way.


Our maintenance team will be continuing to work in a COVID-secure way for any essential works. Please continue to report any issues as you normally would. All non-essential works are suspended.

IT support

The team will be available as normal with staff working remotely as far as possible.


We will maintain an active online events schedule through the college staff and hope that you will be able to benefit from these as well as the GCR-run online activities.

One-way systems around college

You will notice some one-way systems in college buildings – please follow the signs for easy and safe movement around college. In case of emergency/fire alarm, please exit the building by the nearest emergency exit and do not follow the one-way system.

Bike Racks

All bike racks continue to be open for college members. Please register your bike at the lodge. You just need to give the Lodge the make and colour of your bike and they will issue you a security sticker. We do regular bike culls of all unregistered bikes in our bike racks, so don’t get caught out by not registering. It is quick and easy, so please do this over the next few weeks.

There are lots of ways to make the most out of being a cyclist in Oxford. The University website provides more information on cycling in Oxford. Be safe at all times.

COVID-19 NHS app

The NHS COVID-19 app is available to download free on smartphones from the Google and Apple app stores.  We encourage staff and students to use the NHS app as part of our measures designed to help keep our community safe and well. You will find QR codes placed around college.

The NHS app directs users to the NHS COVID-19 testing service if they are experiencing symptoms but staff and students should always, where possible, use the University’s Testing for COVID-19 – Early Alert Service. It is designed specifically for a University environment and to ease the pressure on the local NHS testing service.