Main Site Access and Protocols

*Updated 13 January 2021*

The college has issued an updated policy for the use of college estates, including indoor and outdoor spaces.

*Updated 7 January 2021*

National lockdown rules now apply across England. The college will be open to students during this lockdown period and the Lodge will be staffed on a 24/7 basis. Not all indoor facilities will be available. Refer to the information on this page and the Coronavirus section of the website for details.

Facilities (study and social spaces)

The Library remains open

  • Face coverings must be worn at all times in the Library, Lecture Theatre and IT Suite, including when sitting at a desk, unless you have an exemption.
  • Households should not mix at any time in the Walton Building. This includes in the corridors and foyer areas.

Study spaces will be available again in the Library from Monday to Friday from 09:00 to 21:30 starting on Monday 11 January. This will rely on the diligent booking of desk spaces and the collection of an access fob from the Lodge. Click-and-Collect will be available for books in the Library as well as Scan-and-Deliver of chapters/sections of books in the Library (within copyright restrictions). Requests for additions to the collections are still welcome and new books could be ordered and sent directly to students (within the UK). The Library team will continue to be available to provide literature search assistance and answer enquiries.

A few Library reminders:

  • Please observe the one-way system in place around the Walton Building. Although it may add extra steps to your journey, it is in place for everyone’s safety.
  • Please remember to book a study space before visiting. If your plans change, please cancel your booking so that the space becomes available to another student.
  • Please leave at the end of your booked session and take all of your belongings with you. This enables library and cleaning staff to safely access the rooms and collections.
  • Please don’t take calls (telephone, Skype, FaceTime etc.) in the Library reading rooms, corridors, staircases or foyer areas. All of the Library reading rooms are for silent study only.

Common indoor spaces

Household group bookings will again be made possible for a number of common indoor spaces on the main site. Further details to follow.

Sports facilities

The gym, squash court, tennis courts and boathouse will remain closed.

Entrances/exits to college

  • All staff must now sign in and out of college, please either sign in at the Lodge or download the sign in app, as circulated by the Lodge Manager.
  • The Doll Building Gate is now open for students living in the Doll Building or for anyone needing access to the bike park at the rear of the Doll Building.
  • The Observatory Street gate is available for Lord Napier House residents and Observatory Street residents. Anyone using the gym will need to collect a fob from the Lodge, so access is via the main entrance.
  • All other students/staff should use the main college entrance or the car park pedestrian/car gates next to the Rotunda.

The Lodge

The Lodge continues to be open 24 hours a day, seven days a week. Only one person may enter the Lodge at any one time. Please wait outside if the Lodge is occupied and maintain 2m distance from others and consider the staff and others at all times. There is hand sanitiser at the Lodge entrance, please use this every time you come onto the college main site.

Please wear a face covering (unless you have an exemption) when inside the Lodge building. Green Templeton College face coverings are available to purchase at the Lodge. The Lodge counter is screened off so you can communicate with the Lodge porter safely. Pigeon holes are not directly accessible to students or Fellows; the Lodge porter can check your pidge for you.

Please restrict the number of times you come to the Lodge to collect parcels/post by only coming when necessary and by calling the Lodge on 01865 274770 or emailing lodge@gtc.ox.ac.uk for queries that don’t require you visiting in person.

Contacting staff

If you need to speak to someone in person, please email or telephone that staff member to arrange a time. The meeting will take place virtually or in one of our larger meeting rooms. Some staff will continue to work from home. Please do not turn up to staff offices without an appointment.

Academic Office

The team will be available as normal with staff working remotely as far as possible.

Cleaning

Our cleaners will continue to work focusing on priority areas in a COVID-secure way.

Maintenance

Our maintenance team will be continuing to work in a COVID-secure way for any essential works. Please continue to report any issues as you normally would. All non-essential works are suspended.

IT support

The team will be available as normal with staff working remotely as far as possible.

Events

We will maintain an active online events schedule through the college staff and hope that you will be able to benefit from these as well as the GCR-run online activities.

One-way systems around college

You will notice some one-way systems in college buildings – please follow the signs for easy and safe movement around college. In case of emergency/fire alarm, please exit the building by the nearest emergency exit and do not follow the one-way system.

Gardens

The gardens are open for college members only and all current government rules on meeting people during the national restrictions must be adhered to.

Bike Racks

All bike racks continue to be open for college members. Please register your bike at the lodge. You just need to give the Lodge the make and colour of your bike and they will issue you a security sticker. We do regular bike culls of all unregistered bikes in our bike racks, so don’t get caught out by not registering. It is quick and easy, so please do this over the next few weeks.

There are lots of ways to make the most out of being a cyclist in Oxford. The University website provides more information on cycling in Oxford. Be safe at all times.

COVID-19 NHS app

The NHS COVID-19 app is available to download free on smartphones from the Google and Apple app stores.  We encourage staff and students to use the NHS app as part of our measures designed to help keep our community safe and well. You will find QR codes placed around college.

The NHS app directs users to the NHS COVID-19 testing service if they are experiencing symptoms but staff and students should always, where possible, use the University’s Testing for COVID-19 – Early Alert Service. It is designed specifically for a University environment and to ease the pressure on the local NHS testing service.