Green Templeton Coronavirus (COVID-19) Updates and Guidance

Coronavirus Written Newspaper

Green Templeton is closely monitoring the rapidly evolving situation with the spread of Coronavirus (COVID-19) and responding pragmatically. The college main site temporarily closed on Friday 20 March in accordance with Public Health England guidance to protect the safety and well-being of its students, staff and members.

If you are a student newly self-isolating either with suspected coronavirus symptoms, or because you are sharing a household with someone experiencing symptoms, let Senior Tutor Alison Stenton know through this form. Student welfare advice for self-isolation and social distancing can be found here.

Given that the situation is evolving rapidly, staff and students are asked to continue to visit and regularly check the following websites for the latest updates and guidance:

 

For travel advice:

FAQs

Q1: What is the status of college events?
Q2: What is the status of college facilities?
Q3: What is the status with college services?
Q4: What is the status with college accommodation?
Q5: What is the current guidance concerning Coronavirus?
Q6: What is the self-isolation protocol for Green Templeton students?
Q7: How do I self-isolate and what if I am sharing a space?
Q8: I’m in a household where several people are self-isolating, all starting at different times. How long do I need to self-isolate for in this circumstance?
Q9: I understand I may be able to have a food parcel delivered by student volunteers?
Q10: I understand that some colleges are sending students home over Easter. Is Green Templeton planning to do that?
Q11: Will my forthcoming Degree Ceremony be cancelled?
Q12: My teaching, research and / or fieldwork has been disrupted. What can I do?
Q13: Can I still apply to the college Hardship Fund?
Q14: How is College Office support impacted?
Q15: What should I do in an emergency?
Q16: Will there be Library support during the closure?
Q17: Is there any study space available while college is closed?
Q18: What should I do if I am unsure who to contact?
Q19: Is the College Nurse available?

Q1: What is the status of college events?

  • All college events being held in Green Templeton have been postponed or cancelled for the immediate future. This is in response to the government’s advice on social distancing which recommends avoiding gatherings.
  • The college team is currently exploring options for a number of online events during the physical closure. Updates will be posted on the events page.

Q2: What is the status of college facilities?

Green Templeton closed on Friday 20 March at 17:00 except for accommodation and essential business. Until notified otherwise:

  • Common inside spaces are closed including the Observatory, Hayloft, Rotunda, Library, Squash Court and Gym.
  • The Tennis Court will be out of use.
  • For students living on site and in Observatory Street only, the Stables bar and gallery will remain available but should only be used strictly in accordance with Public Health England guidance on social isolation, which strongly advises keeping at least 2 metres apart from others at all times. Students will need to implement and monitor compliance with this guidance themselves and should remind others of the need to do so too.
  • The Stables Coffee Machine will be switched off.
  • No social gatherings are permitted in any of our properties.

 

Q3: What is the status with college services?

  • We need to better protect the staff in the Lodge by reducing the number of non-essential face-to-face interactions. So rather than visit the Lodge, please phone 01865 274770 or email lodge@gtc.ox.ac.uk with your queries and restrict the checking of your post as much as possible (if applicable).
  • Maintenance will be restricted to essential work only.
  • Cleaning will continue in communal areas but on a significantly reduced level.

 

Q4: What is the status with college accommodation?

We do not plan to close any college accommodation unless we are required to do so by Public Health England. However, no visitors or guests should be allowed into shared accommodation. If you wish to vacate your accommodation or have any questions please contact accommodation@gtc.ox.ac.uk. Covid-19: Insurance Provision by Endsleigh

Q5: What is the current guidance concerning Coronavirus?

  • for most people who contract the Coronavirus, it will be a mild infection
  • if you have symptoms of Coronavirus infection (new continuous cough and/or high temperature), however mild, you should self-isolate and not leave your home for 7 days from when your symptoms started
  • if one person in your localised household area (i.e. the corridor or flat where you are sharing bathrooms, kitchens and other spaces) starts to display symptoms, everyone else living in that localised area should self-isolate by staying at home for 14 days

 

Q6: What is the self-isolation protocol for Green Templeton students?

If you are a student newly self-isolating either with suspected coronavirus symptoms, or because you are sharing a household with someone experiencing symptoms, let Senior Tutor Alison Stenton know through this form.

On submitting a notification of self-isolation, a member of staff from the college will contact you to establish a line of communication. Staff are monitoring the form during normal working hours (Monday to Friday, 09:00 to 17:00) with some cover at weekends. We will be in touch as soon as possible.

The form provides a link to a college volunteer group who may be able to drop off some essential supplies, if required, and if you are living in Oxford

  • Do not leave even for shopping – try to organise for other friends / people elsewhere in the house / accommodation, if possible, to shop and deliver to the outside of flats / rooms.
  • Stay at least 2 metres (about 3 steps) away from other people in your home, if possible
  • Sleep alone, if possible
  • Wash your hands regularly for 20 seconds, each time using soap and water, or use hand sanitiser
  • Do not separate out rubbish for recycling: double bag it securely, retain it for at least 72 hours and take it to an external bin, if possible without being in contact with others

You do not need to call NHS 111 to go into self-isolation. If your symptoms worsen during home isolation or are no better after 7 days, contact NHS 111 online. If you have no internet access, call NHS 111. For a medical emergency dial 999.

Q7: How do I self-isolate and what if I am sharing a space?

The NHS updated their guidance on self-isolating in shared spaces on Tuesday 17 March. The information is being updated regularly and it is not straightforward. Please seek advice from the Senior Tutor if you need help understanding it.

The advice is:

  • Anyone with symptoms should stay at home for at least 7 days.
  • If you live with other people, they should stay at home for at least 14 days, to avoid spreading the infection outside the home.
  • After 14 days, anyone you live with who does not have symptoms can return to their normal routine.
  • But, if anyone in your home gets symptoms, they should stay at home for 7 days from the day their symptoms start, even if it means they’re at home for longer than 14 days.

We interpret this information to mean that if a person in your localised household area (i.e. the corridor or flat where you are sharing bathrooms, kitchens and other spaces) starts to display symptoms, everyone living in that localised area should self-isolate by staying at home for 14 days.

If you have a self-contained flat with a bathroom and kitchen and are not sharing other spaces, then the NHS guidance suggests you should self-isolate for at least 7 days.

If you share some facilities but not all (e.g. shared kitchen, own bathroom) we would advise that you also self-isolate for 14 days. If you have so far not followed this protocol, adopt it as soon as possible.

If you are, or if anyone in your house is self-isolating, you should organise yourselves to avoid contact in the shared facilities as much as you can and clean any shared surfaces you use each time you use them and dispose of the paper towels you use in a bag that you can then close.

You should use separate sets of cutlery / mugs / glasses.

There is much more detailed guidance available here about self-isolation and shared spaces from Public Health England.

 

Q8: I’m in a household where several people are self-isolating, all starting at different times. How long do I need to self-isolate for in this circumstance?

Specific advice became available on 17 March on the sequencing of isolation periods from Public Health England.

 

Q9: I understand I may be able to have a food parcel delivered by student volunteers?

Yes. It includes enough supplies for two days of food which can be made using a kettle (e.g. pasta in sauce, soup), plus some energy bars and dried fruit. Cost is £7.37 charged to battels. Available now and could be delivered every two days.  The availability of this service on a longer-term basis is subject to volunteers and provisions being available to the college. Please request via WhatsApp group at: https://chat.whatsapp.com/FZvsM5pF8zbHDxdn9PzMnt

 

Q10: I understand that some colleges are sending students home over Easter. Is Green Templeton planning to do that?

The University has advised undergraduates to return home as soon as possible unless there are compelling reasons to stay in college. We recognise that it is not possible or practical for many postgraduates to return home. However, if you are a research student and you want to carry on your research from home, you are welcome to do so. The University will waive the residency requirements for Trinity Term.

 

Q11: Will my forthcoming Degree Ceremony be cancelled?

The decision has been taken to cancel Degree Ceremonies that were to be held on 2 May and 9 May 2020. We will be working with the Vice Chancellor’s Office to identify alternative arrangements and will update you in the next few months. Unless advised otherwise, all other Degree Ceremonies will continue as planned, but the situation is under constant review. We will let you know of any changes to arrangements as soon as possible.

 

Q12: My teaching, research and / or fieldwork has been disrupted. What can I do?

If you are on a taught course, you will receive directions and regular updates from your department. If you need to apply for extensions for assignments, our best understanding at this time is that you should still do so through College, though we anticipate further information on this in due course. If you are a research student and your research or fieldwork is being impacted, you will have a number of options. We would suggest talking to your supervisor or the relevant Director of Graduate Studies. Our Senior Tutor Bulletin will resume as soon as possible to provide students with regular updates on academic matters as we informed of them.

 

Q13: Can I still apply to the college Hardship Fund?

The college has limited funds each year to help current students who are experiencing hardship, which is defined unexpected financial difficulties with living costs. We need to take stock of the best way to operate our limited Hardship Fund in light of the developing situation which is impacting all students. Further information will be made available as soon as possible via the Senior Tutor Bulletin. In the meantime, if you are experiencing acute financial difficulties please contact the Senior Tutor.

 

Q14: How is College Office support impacted?

The College Office is planning to maintain its services with a wider range of staff working remotely in order to respond to questions as efficiently as possible. You should only expect responses during regular office hours, even if on occasion staff are able to respond outside of them.

Please contact the team if you have a query, bearing in mind that we are currently managing a high volume of enquiries so please bear with us if we can’t reply immediately and so that we can prioritise appropriately.

 

Q15: What should I do in an emergency?

If you have a medical emergency you should call 999.

If you have a non-medical emergency please call the Lodge on 01865 274770.

 

Q16: Will there be Library support during the closure?

Yes.

Library staff have renewed all books that are currently on loan until the 26 June. Locker keys will also be due back on the 26 June. It will not be possible to return any books during the closure period. Please keep hold of any that you have borrowed until the Library reopens.

E-resources: Remember that the University has access to a wealth of ejournals and ebooks, which are available no matter where you are. Detailed information is at https://sharepoint.nexus.ox.ac.uk/gtclibcovid19

Enquiries and help: The Bodleian Libraries Live Chat resource is now available 7 days a week: 9:00-19:00 (Monday to Friday), 10:00-17:00  (Saturday and Sunday). Remote assistance from Bodleian Library staff is also available by emailing reader.services@bodleian.ox.ac.uk (staffed weekdays 9:00-17:00).

Q17: Is there any study space available while college is closed?

Unfortunately not. We have had to close the Per Saugman Room on Tuesday 24 March.

Q18: What should I do if I am unsure who to contact?

If you have questions or concerns and are unsure who to contact please email the Lodge at lodge@gtc.ox.ac.uk in the first instance.

Q19: Is the College Nurse available?

The College Nurse, Glenys Knighton, provides medical and health support. Glenys can be contacted on gtcnurse@nhs.net in the first instance with any questions and she will respond to you as soon as she is able. Glenys is available during the Easter vacation during these extraordinary circumstances.

In a medical emergency phone for an ambulance on 999.

Created: 20 March 2020