Green Templeton Coronavirus Updates, Guidance and Reopening Plans

Spring 2020: View from Woodstock Road

Green Templeton has been working on a strategic plan in line with the University to reopen the college, including the majority of facilities, from September. Details remain a work in progress and subject to change with the safety and security of all member of our community paramount.

FAQs

Q1: What is the status of college facilities?
Q2: What is the status of college events?
Q3: What is the status with college services?
Q4: What is the status with college accommodation?
Q5: What is the current guidance concerning symptoms and self-isolation?
Q6: Are there any facilities to have a food parcel delivered?
Q7: What is the latest guidance on social distancing?
Q8: Will my forthcoming Degree Ceremony be cancelled?
Q9: My teaching, research and / or fieldwork has been disrupted. What can I do?
Q10: Can I still apply to the college Hardship Fund?
Q11: How is College Office support impacted?
Q12: What should I do in an emergency?
Q13: What Library support is available??
Q14: Is there any study space available in college currently?
Q15: What should I do if I am unsure who to contact?
Q16: Is the College Nurse available?
Q17: What is the latest guidance for postgraduate research students that may wish to return to on-site working in Oxford?

Q1: What is the status of college facilities?

  • Green Templeton has been working on a strategic plan in line with the University to reopen the majority of college facilities from September.
  • The majority of outdoor spaces are now open with some restrictions.
  • The Tennis Courts are open with some restrictions. All users must pre-book a slot using the Outlook Calendar. Players who have not pre-booked will not be accepted into college. Full user rules. Tennis Court Booking details.
  • The Library will reopen with some restrictions in place around mid-August. Study spaces will be bookable – more information to follow early August. We are adding extra desk spaces in the Lecture Theatre and will need to remove a few desk spaces in the reading rooms to adhere to social distancing guidance.
  • The gym will reopen as soon as is possible and once all safety measures are installed and a booking system in place to limit numbers. There will be strict cleaning regimes in place which all users will need to adhere to. More information to follow.
  • The squash court will reopen as soon as is possible and new safety measures and restrictions will be in place. More information to follow.
  • Hayloft Common Room: Hopefully open from September. More information to follow.
  • Stables Bar: This will continue to be used as a study space for resident students only until late August. We will then change the use as a dedicated registration and induction space for incoming students.
  • Per Saugman Study Room: Hopefully open from September. More information to follow.
  • Meeting Rooms: Open from September onwards with new user protocols in place.
  • Staff Offices: Staff will be gradually returning to their offices to work but most will return from the beginning of September. Staff will not be able to accept visitors to offices. If you need to speak to someone in person, please email or telephone that staff member to arrange a time. The meeting will take place in one of our larger meeting rooms.
  • Catering: Monday 7 September – take away options will be available. Catering will increase offer during Michaelmas Term – more specific information to follow.
  • Observatory Common Room: Hopefully open in September. More information to follow.
  • Coffee Machines: The coffee machines will stay closed for now.
  • Water Machine: The water machine in the gallery will stay open.
  • Rotunda: The rotunda music room will reopen in September. Bookings must be made prior to use.
  • Protocol for social distancing, indoor and outdoor spaces across college estates.

Q2: What is the status of college events?

  • The GCR has run bookable socially distanced pizza evenings in the gardens over recent weeks. The college is planning for the expansion of activity of this sort from September.
  • There is an active virtual events programme posted on the events page and shared with students via the Grapevine email list and on Facebook.

 

Q3: What is the status with college services?

  • Lodge: Continues to be open 24/7 – access to main site is via the front gate only until September.
  • Our cleaning team have continued to work throughout the crisis concentrating on a regime including extra cleaning of all touch points, regular communal area cleaning and targeting high footfall areas. As college starts to reopen more facilities, more cleaning staff will return to work. They will concentrate their efforts in high demand areas – such as the library, communal bathroom facilities, meeting rooms, gym etc. However, we will leave cleaning materials in many locations and will encourage all users to clean before and after use. As a community, we will all need to pull together to make our site safer for everyone.

 

Q4: What is the status with college accommodation?

For current college residents: In order to control the rate of COVID-19 infections, it is still necessary to severely restrict the number of people outside of your household who you socialise with, both inside and outdoors. Please see this policy for what is permitted in July and August 2020.

Our accommodation has remained open during the COVID lockdown. We will be implementing new household groups for when students arrive from September onwards. Cleaning will continue in all communal areas, with extra time on all touch points and shared facilities. Cleaning of student bedrooms will continue to be suspended.

Our shared accommodation will be spilt into household groups. The households will be able to socialise, cook and eat together. You will be assigned a bathroom and kitchen to share and must keep to those facilities. We will not be allowing visitors into shared accommodation premises for MT. more information will be sent to residents before arrival on which household and facilities they have been allocated.

We do not plan to close any college accommodation unless we are required to do so by Public Health England. However, visitors and guests must follow the latest social distancing rules. If you wish to vacate your accommodation or have any questions please contact accommodation@gtc.ox.ac.uk. Covid-19: Insurance Provision by Endsleigh

Students in the UK can now return to college accommodation to collect left belongings. However, it is very important that you contact the accommodation team with a proposed date and time, so this can be scheduled in.

Students who left belongings and returned overseas and are now not planning or unable to return to collect their belongings, should organise a shipping company to collect the items. Please contact Teresa Strike on if you need more information. All costs in relation to packing and shipping will be the responsibility of the student. Green Templeton will do all it can to facilitate the safe return of personal belongings. We cannot store belongings after licence agreements expire, so would ask students to organise the collection as soon as is convenient but before the end of their licence agreement finishes.

We do not have sufficient space to store belongings at college, so all items should be collected this summer, otherwise they may be moved to commercial storage and charges will apply.

Q5: What is the current guidance concerning symptoms and self-isolation?

Updated and detailed guidance about self-isolation and shared spaces is available from Public Health England on the government website.

If you have symptoms of COVID-19 – a recent onset of any of the following – a new continuous cough, a high temperature, a loss of, or change in, your normal sense of taste or smell however mild, the advice is to self-isolate at home immediately for the updated duration of at least 10 days from when your symptoms started.

Do not go to a GP surgery, pharmacy or hospital. You should arrange to have a test to see if you have COVID-19.

If you live with others and you are the first in the household to have symptoms of COVID-19, then you must stay at home for at least 10 days. All other household members who remain well must stay at home and not leave the house for 14 days. The 14-day period starts from the day when the first person in the household became ill.

If anyone else in the household starts displaying symptoms, they must stay at home for at least 10 days from when their symptoms appeared, regardless of what day they are on in their original 14-day isolation period.

If you are a student newly self-isolating either with suspected coronavirus symptoms, or because you are sharing a household with someone experiencing symptoms, let Senior Tutor Alison Stenton know through this online form.

 

Q6: Are there any facilities to have a food parcel delivered?

There will be limited deliveries to Green Templeton properties only from mid-September for those required to self-isolate. Details to follow.

Q7: What is the latest guidance on social distancing?

The relaxing of lockdown restrictions as means that some social gatherings or formation of social bubbles can occur. Full details for Green Templeton students can be found here and on the government website.

Q8: Will my forthcoming Degree Ceremony be cancelled??

The decision has been taken to cancel Degree Ceremonies that were to be held until November 2020. We will be working with the University to identify alternative arrangements and will update you as soon as possible.

 

Q9: My teaching, research and / or fieldwork has been disrupted. What can I do?

The University has a dedicated webpage including detailed FAQs which provide a range of information and advice for current Oxford students related to the ongoing coronavirus pandemic.

For taught students this includes further information on how to submit extension requests via the Self-Certification Extension form, if you have been affected directly or indirectly by coronavirus, the revised process for submitting a Mitigating Circumstances Notice, further details on the Safety Net Policy and the Declared to have Deserved Masters’ (DDM) awards.

If you are a research student and your research or fieldwork is being impacted, you also have a number of options. We would suggest reading the relevant information at the above link and talking to your supervisor or the relevant Director of Graduate Studies to discuss the most appropriate course of action.
You can also read further information for offer holders.

 

Q10: Can I still apply to the college Hardship Fund?

The college has limited funds each year to help current students who are experiencing hardship, which is defined as unexpected financial difficulties with living costs. The panel will continue to consider applications every two weeks over the long vacation. Further information is available via the Senior Tutor Bulletin or can be found on the College Website. In the meantime, if you are experiencing acute financial difficulties please contact the Senior Tutor.

 

Q11: How is College Office support impacted?

The College Office continues to maintain its services with a wider range of staff working remotely in order to respond to questions as efficiently as possible. You should only expect responses during regular office hours, even if on occasion staff are able to respond outside of them.

Please contact the team if you have a query, bearing in mind that we are currently managing a high volume of enquiries so please bear with us if we can’t reply immediately and so that we can prioritise appropriately. If you need to speak to someone in person, please email or telephone that staff member to arrange a time

 

Q12:What should I do in an emergency?

If you have a medical emergency you should call 999.

If you have a non-medical emergency please call the Lodge on 01865 274770.

 

Q13: What Library support is available?

Our library remains closed as reopening plans are confirmed. College Librarians Kirsty and Richard are currently planning for a phased return of library services starting with ‘Email and collect’ and ‘Scan and deliver’ services in early August. Later in August there will be a trial of bookable desk spaces with the intention of having study spaces becoming more fully available through September ahead of Michaelmas Term. More information to follow.

If you have books on loan and are continuing to study at Green Templeton next year, your books have been renewed until Tuesday 13 October. Please keep hold of them until then if you can. If you have books on loan and are completing your studies this summer, please think about how you will return them. Books can be posted to, or left at, the Porters’ Lodge. Please note, that there may be a delay before returned books are removed from your account, but overdue fines will not be charged.

Advice on how to return Bodleian books is available on the Bodleian webpage.

E-resources: Remember that the University has access to a wealth of ejournals and ebooks, which are available no matter where you are. Detailed information is available on the intranet.

Enquiries and help: The Bodleian Libraries Live Chat resource is now available 7 days a week: 9:00-19:00 (Monday to Friday), 10:00-17:00 (Saturday and Sunday). Remote assistance from Bodleian Library staff is also available by emailing reader.services@bodleian.ox.ac.uk (staffed weekdays 9:00-17:00).

 

Q14: Is there any study space available in college currently?


The Stables Bar will continue to be used as a study space for resident students only until late August. We will then change the use as a dedicated registration and induction space for incoming students. The Per Saugman Study Room will be open from September. Meeting rooms will also be open from September onwards with new user protocols in place.

Q15: What should I do if I am unsure who to contact?

If you have questions or concerns and are unsure who to contact please email the Lodge at lodge@gtc.ox.ac.uk in the first instance.

Q16: Is the College Nurse available?

The College Nurse Glenys Knighton works in term time weeks 0-9, but will be monitoring emails over the summer vacation. Glenys can be contacted at gtcnurse@nhs.net in the first instance and will endeavour to respond as quickly as she can.

The college’s GP practice, 19 Beaumont Street Surgery, is also available to students even if they are not in Oxford this term. 19 Beaumont Street remains open throughout the working week and are offering an entirely same day service. Any registered patient, including students, can contact them on +44 (0)1865 240501 for advice. They are able to offer telephone and video consultations, and if clinically necessary, and the student is in, or close to, Oxford they continue to offer face-to-face appointments following a phone or video assessment. As previously students are also able to contact them via their website 19bsstudents.com. They can arrange for prescriptions to be sent directly to any pharmacy in England. Outside of usual working hours students should continue to contact the 111 service if they need urgent medical advice.

In a medical emergency phone for an ambulance on 999.

Q17: What is the latest guidance for postgraduate research students that may wish to return to on-site working in Oxford?

Please refer to the FAQs for postgraduate research students on the university website.

PGR students who are hoping to move into/return to college accommodation should follow these steps:

  1. Please provide confirmation that your return has been approved by either your Head of Department or Director of Graduate Studies. A confirmation email should be sent to the Senior Tutor (alison.stenton@gtc.ox.ac.uk) and copied to accommodation@gtc.ac.uk.
  2. Once the Senior Tutor signs-off on your approval to return, Emi and Teresa will consider what accommodation is suitable and available. In doing so they must take into account your needs and the safety of other residents. These considerations are in accordance with government guidance which currently asks anyone returning from overseas to self-isolate for 14 days and which does not permit the combining of existing households except in some very specific circumstances.
  3. Please do not make any travel arrangements until Emi or Teresa have confirmed that suitable accommodation has been allocated to you.

Any research students permitted to return to onsite working but not intending on moving into college accommodation, please just inform the College Office (academic.admin@gtc.ox.ac.uk) that your return has been approved and update your student record in self-service with your new address, if required

Created: 22 July 2020