To prepare before arrival
First steps
- Read your college offer letter and college contract.
- Check your financial declaration form (released by the college for all courses except MSc Translational Health Sciences, MBA, Financial Economics, Major Programme Management, Global Health Leadership and Doctor of Medicine).
- Accept or decline your place ideally within two weeks of receipt of your college offer and financial declaration. Note you can accept in principle at this stage and do not need to return the financial declaration at the same time.
- Submit your financial declaration form by the college deadline of 15 July 2026, or by the deadline set by your department. Please refer to this guide first if you have any queries about documentation to submit with your financial declaration.
- Submit any necessary documentation to your department to meet their condition(s) by their deadline – eg academic transcripts, English Language test results (if you are a Graduate Entry Medicine offer holder, please liaise with admissions@gtc.ox.ac.uk to submit certificates/transcripts)
We will publish further essential pre-arrival information and an updated checklist here over the summer.
Contacting us
Most of our offer holders (except those on Saïd Business School courses or our trainee medics) now use applicant self-service, where, alongside your department offer letter, you will have been alerted to your college offer letter, college contract and financial declaration where relevant. You can send some messages within the system, particularly for queries about the Financial Declaration form. However, you are always welcome to contact us directly if you are not sure:
- Admissions and Disability Support Officer: admissions@gtc.ox.ac.uk
Rebecca can help you with initial queries about your offer, provide further information about the college/university or signpost you. Please contact Rebecca by 1 May if you have a disability and/or medical condition which may require accommodation adjustments. Please see further information here about requesting specific accommodation on grounds of disability/health condition.
- Fees Administrator: fees@gtc.ox.ac.uk
Debbie Tolond can help you with practicalities about returning the Financial declaration form. Fees and Finance
- Accommodation team: accommodation@gtc.ox.ac.uk
The accommodation team can help you with questions about college accommodation. Accommodation
To be updated with 2026 details
| Action | Mandatory/optional? | Deadline |
|---|---|---|
College contract | Mandatory – you cannot complete registration without signing the college contract | Please sign and return any time after you have met all the conditions of your offer |
Form for international students (SSO required) | Mandatory for international students including EU – as part of college registration you must submit a scan of your passport and provide a share code for your evisa or settled/pre-settled status | Any time after you have met all offer conditions and have your Oxford SSO |
Mandatory – at least the arrivals and policies sections | You can read and refer to this any time after you receive your offer | |
Read letter from college doctor (GP) | Strongly recommended for all new students (unless already registered with another Oxford doctor and prefer to stay with them) | Any time after you have met all conditions of your offer – before arrival recommended if you are coming from overseas |
Strongly recommended for all new students (unless already registered with another Oxford doctor and prefer to stay with them) | Any time after you have met all conditions of your offer – before arrival recommended if you are coming from overseas | |
Mandatory to complete your college ‘battels’ account (for paying college accommodation rent charges, meals in college and other sundries) | If you already have a UK bank account you can complete at any time with a scanned signature and email to the Finance Manager: weiping.ding@gtc.ox.ac.uk. | |
You will receive a discount for purchasing in advance and your academic dress will be delivered to the Lodge in time for matriculation. However, if you prefer you can buy your academic dress in person from Shepherd & Woodward or Walters in Oxford after you arrive. | If you wish to use this supplier and have your academic dress delivered in person in time for Matriculation, please complete this form by Friday 19 September | |
Immunisations letter (to read) | Mandatory – advice to all students from the University on health, vaccines and immunisations | To read at any time before arrival |
University card information (to read) | Mandatory – information on using your card, and what to do if your card is lost, stolen or damaged | To read at any time |
